Executive
Set out below is a summary of the decisions taken at the Executive meeting held on Thursday, 14 December 2023. The wording used does not necessarily reflect the actual wording that will appear in the minutes.
Members are reminded that, should they wish to call in a decision, notice must be given to Democracy Services no later than 4pm Monday 18 November 2023.
If you have any queries about any matters referred to in this decision sheet please contact RobertFlintoft.
5. Lord Mayoralty 2024/25
Resolved:
i. Noted the accumulated points system;
ii. Invite the Labour Group to consider accepting the nomination for Lord Mayor for 2024/2025, in line with the accumulated points system.
Reason: To ensure that the Council adopts an appropriate method by which to nominate Lord Mayors for Office.
6. Refreshed Governance Arrangements for York’s Human Rights & Equalities Board (HREB)
Resolved:
i. Approved the refreshed governance arrangements included in the report including the new Terms of Reference for the Human Rights and Equalities Board at Annex A of the report;
ii. Noted the response to the YHRCN Annual Indicator Report.
iii. Noted the plans for developing Human Rights & Equality Analysis (“HREA”) to support decision-making and plans for subsequent officer training.
Reason: To allow the Human Rights and Equalities Board and its
members to move forward in ensuring that York delivers against its commitment as a Human Rights City.
7. City of York Council Actions in Response to the York Anti-Racism and Inclusion Strategy
Resolved:
i. Approved the initial CYC Anti-Racism Action Plan attached at Annex A of the report including:
a. Actioning the output from a workforce race equality impact assessment which will inform further plans;
b. Reviewing further the Anti Racism and Equality Strategy findings and recommendations relating to Housing, Schools and Social Care and work with directorate management teams on dedicated responses;
c. Continue to engage with the council’s Black, Asian and Racially Minoritised Communities (BARMC) staff group and wider workforce to inform strategy, policy and process change; and
d. To work with city partners and IERUK 3.0 on city wide solutions.
Reason: To demonstrate the City of York Council’s commitment to eradicating racism and working with partners to become an Anti-Racist City.
8. Reprocurement of the Adult Community Wellbeing and Support Service
Resolved:
i. Delegated authority to the Corporate Director of Adults and Integration (and their delegated officers) in consultation with the Head of Procurement (and their delegated officers) to seek Providers from the market for provision of a total 7-year Community Wellbeing contract (with initial length and breakclauses to be delegated to the Corporate Director of Adults and Integration) via an open, fair and transparent competitive procurement process and evaluation criteria in compliance with the Council’s Contract Procedure Rules under Appendix 11 of the Council’s Constitution (the “Council’s CPRs”) and the Light Touch Regime under Regulations 74 to 76 and Schedule 3 of Public Contract Regulations 2015 (the “Procurement Regs”);
ii. Delegated authority to the Corporate Director of Adults and Integration (and their delegated officers), in consultation with the Director of Governance (and their delegated officers), to determine the provisions of the new Community Wellbeing contract, and to award and conclude the Community Wellbeing contract following an open, fair, and transparent competitive process and evaluation criteria in compliance with the Council’s CPRs and the Light Touch Regime under the Procurement Regs;
iii. Delegated authority to the Corporate Director of Adults and Integration (and their delegated officers), in consultation with the Director of Governance (and their delegated officers), to negotiate the provisions of, and conclude and effect entry into, of leases to the appointed provider of the new Community & Wellbeing contract of:
a. Union Terrace hostel;
b. Robinson Court hostel;
c. part of 16/18 Bootham;
d. 89/91 Scarcroft Road;
e. 9 Melbourne Street; and
f. 2 Sandringham Street
for a Term of 7 years from and including the Commencement Date of the service contract but excluded from the security of tenure provisions of the Landlord and Tenant Act 1954 and containing provisions entitling the Council as landlord to terminate such leases early upon expiry/ termination /nonextension of the service contract;
iv. Approved the extension of the current Community
Wellbeing and Support Contract for Adults with Changing Lives by 6- months until 31st July 2024;
v. Delegated authority to the Corporate Director of Adults and Integration (and their delegated officers) in consultation with both the Director Governance and the Chief Finance Officer (and their respective delegated officers) to draft, negotiate and conclude any necessary documentation with The Cyrenians Ltd (Changing Lives) to extend the Contract, in compliance with the terms and conditions of the Contract, the Council’s Contract Procedure Rules set out within Appendix 11 of the Council’s Constitution (“the Council’s CPRs”) and the Council’s statutory obligations under the Public Contract Regulations 2015 (“the Procurement Regs”);
vi. Delegated authority to the Corporate Director of Adults and Integration (and their delegated officers), in consultation with the Director of Governance (and their delegated officers), to negotiate the provisions of, and conclude and effect entry into, of further leases to The Cyrenians Ltd (Changing Lives) of the following properties:
a. Union Terrace hostel;
b. Robinson Court hostel;
c. part of 16/18 Bootham;
d. 89/91 Scarcroft Road;
e. 9 Melbourne Street; and
f. 2 Sandringham Street
for a Term expiring on 31st July 2024 excluded from the security of tenure provisions of the Landlord and Tenant Act 1954 and containing provisions entitling the Council as landlord to terminate such leases early upon expiry/termination/non-extension of the current extended service contract.
Reason: The proposed Community & Wellbeing contract will ensure that services are procured in line with our statutory duties and obligations under the Care Act 2014 and the Light Touch Regime under the Procurement Regs, as well as our own standing orders set out within the Council’s CPRs and to ensure the Contract is set up within the procurement timescales.